Manuscripts are submitted online via the submission facility on the OTE Website. All manuscripts undergo an initial assessment by the General Editor and the Article Editor to ensure that they comply with the guidelines and whether they fall within the scope and purpose of the journal. They also ensure the manuscript is clean in terms of author identity marks. See the guidelines to ensure a double blind review.
The Article Editor then assigns each manuscript to two peer reviewers. A double-blind review entails the concealment of both the reviewer and author identities throughout the review process.
Reviewers are given 14 days to submit a report. At least two reports are required to make a decision. The review process is double blind, that is, both authors’ and reviewers’ identities are concealed.
Once the two reports have been received, the General Editor makes a decision on the manuscript. If the reviewers’ recommendations diverge, the General Editor in conjunction with the Article Editor can arbitrate the recommendation or refer the manuscript to a third Reviewer. The article is then also submitted to a program to check for textual similarities.
Authors then receive the feedback. In case of acceptance, the author is required to revise the manuscript and engage with the reviewers’ comments. Authors need to remember to reinstate all personal references and self-references at this stage. Revised manuscripts are then submitted via the Manuscript submission site of OTE.
The General Editor with the Article Editor then make a decision whether the article has been sufficiently revised according to the recommendations of the reviewers. In case of major revisions the article may be referred back to the original reviewers for their recommendations before making a decision.
Authors can appeal a decision in writing to the General Editor.
Once the manuscript has been accepted they enter the production queue to undergo copy-editing, layout and proofing. At this stage the General editor may refer back an article or even finally reject it if it appears problematical in terms of editing and layout. The articles are produced for publication in date order of acceptance as well as with regard to the 75/25% rule enforced by the DHET. Articles can also at the discretion of the editors be assigned to a particular issue.